Diploma in Document Controller
The Diploma in Document Controller is a professional qualification designed to provide learners with the knowledge, skills, and practical techniques required to manage organisational and project documentation effectively. In modern industries, accurate document control is essential for maintaining compliance, ensuring information security, supporting operational efficiency, and enabling effective communication between departments and stakeholders. This course develops a strong understanding of how documents are created, reviewed, approved, distributed, revised, archived, and securely maintained throughout their lifecycle.
The programme explores the principles of document management, document numbering systems, version control, classification methods, records management, electronic document management systems (EDMS), information security, and regulatory compliance. Learners will gain practical insight into industry-standard document control practices used across construction, engineering, oil and gas, manufacturing, healthcare, infrastructure, finance, and corporate environments. The course also introduces widely used digital platforms and technologies that help organisations manage documents efficiently while maintaining accuracy, traceability, and audit readiness.
By combining document control fundamentals with modern digital management practices, this diploma prepares learners to support organisational governance, quality management systems, project documentation requirements, and business compliance objectives. It provides a solid foundation for individuals seeking to develop professional expertise in document control and information management within both public and private sector organisations.
The Global Training and Certification Services is Approved Training Centre of LICQual UK Ltd
The Diploma in Document Controller is a professionally designed qualification awarded by LICQual, a recognised UK awarding body. The diploma consists of 6 comprehensive units that provide learners with the essential knowledge and practical skills required to manage, control, organise, secure, and maintain documents throughout their lifecycle within modern organisations and project environments.
This qualification covers key areas of document control, including document lifecycle management, document numbering and classification systems, version control, records management, Electronic Document Management Systems (EDMS), information security, compliance requirements, document auditing, and digital document workflows. Learners will also develop an understanding of industry standards, regulatory requirements, and best practices used to ensure document accuracy, traceability, accessibility, and confidentiality.
The programme is suitable for individuals seeking careers in document control, project administration, quality management, engineering support, records management, and information governance. Upon successful completion, learners will possess the professional competencies required to effectively manage organisational and project documentation, support compliance objectives, and contribute to efficient business operations across industries such as construction, engineering, manufacturing, oil and gas, healthcare, infrastructure, and corporate administration.
Mandatory Unit
The Diploma in Document Controller consists of six comprehensive units designed to develop professional document control knowledge, digital document management skills, and industry-standard competencies required across construction, engineering, manufacturing, infrastructure, oil and gas, healthcare, and corporate sectors.
- Fundamentals of Document Control and Information Management
- Microsoft 365 Applications for Document Control and Collaboration
- FolderIT Electronic Document Management System (EDMS)
- Oracle Aconex Project Document Control and Information Management
- Information Security, Compliance, and Digital Governance
- Advanced Document Control Operations, Auditing, and Professional Practice
Learning Outcomes for Diploma in Document Controller:
Unit 1: Fundamentals of Document Control and Information Management
Upon successful completion of this unit, learners will be able to:
- Explain the role and responsibilities of a Document Controller within an organisation.
- Understand the principles of document lifecycle management.
- Apply document numbering, classification, and indexing systems.
- Implement effective version control and revision management procedures.
- Manage document creation, review, approval, distribution, and archiving processes.
- Maintain accurate and accessible records in accordance with organisational requirements.
Unit 2: Microsoft 365 Applications for Document Control and Collaboration
Upon successful completion of this unit, learners will be able to:
- Utilise Microsoft SharePoint for document storage and collaboration.
- Manage controlled documents using Microsoft OneDrive and Teams.
- Create and maintain document registers using Microsoft Excel.
- Develop professional document templates and reports using Microsoft Word.
- Implement document sharing, approval workflows, and access permissions.
- Support collaborative document management within digital work environments.
Unit 3: FolderIT Electronic Document Management System (EDMS)
Upon successful completion of this unit, learners will be able to:
- Navigate and operate the FolderIT platform effectively.
- Configure document repositories and folder structures.
- Apply metadata, tagging, and indexing techniques for document retrieval.
- Manage document workflows, approvals, and version control within FolderIT.
- Implement user permissions and access control measures.
- Monitor document activities through audit trails and reporting tools.
Unit 4: Oracle Aconex Project Document Control and Information Management
Upon successful completion of this unit, learners will be able to:
- Understand the structure and functionality of Oracle Aconex.
- Manage project documents, drawings, and correspondence within Aconex.
- Process document transmittals and workflow approvals.
- Control revisions and maintain document traceability.
- Coordinate information exchange among project stakeholders.
- Apply industry best practices for project information management using Aconex.
Unit 5: Information Security, Compliance, and Digital Governance
Upon successful completion of this unit, learners will be able to:
- Understand key information security principles and controls.
- Apply document confidentiality and data protection requirements.
- Interpret relevant standards and regulations including ISO 9001, ISO 27001, and GDPR.
- Implement secure access control and authentication procedures.
- Manage electronic signatures and digital approval processes.
- Support compliance, audit readiness, and information governance initiatives.
Unit 6: Advanced Document Control Operations, Auditing, and Professional Practice
Upon successful completion of this unit, learners will be able to:
- Conduct document control audits and compliance reviews.
- Develop and maintain document control procedures and policies.
- Monitor document control performance using key performance indicators (KPIs).
- Manage project close-out, handover, and records retention activities.
- Identify opportunities for continuous improvement in document control systems.
- Demonstrate professional document control practices within complex organisational and project environments.
The Diploma in Document Controller provides learners with the practical knowledge, technical expertise, and industry-recognised skills required to manage documents effectively in modern organisations and project environments.
Key Benefits
- Gain a UK-awarded professional qualification from LICQual.
- Develop industry-standard document control and records management skills.
- Learn to manage the complete document lifecycle from creation to archiving.
- Build practical expertise in Microsoft 365 applications used for document control.
- Gain hands-on knowledge of FolderIT Electronic Document Management System (EDMS).
- Develop professional competency in Oracle Aconex, a leading project document control platform.
- Understand document numbering, classification, indexing, and version control systems.
- Strengthen knowledge of information security, confidentiality, and data protection practices.
- Learn how to maintain compliance with international standards such as ISO 9001 and ISO 27001.
- Improve organisational, analytical, and administrative management skills.
- Enhance efficiency in document retrieval, tracking, and workflow management.
- Develop the ability to support audits, inspections, and compliance requirements.
- Increase employability across construction, engineering, oil and gas, manufacturing, infrastructure, healthcare, and corporate sectors.
This course is ideal for:
- Aspiring Document Controllers.
- Document Controllers seeking professional certification.
- Project Administrators and Project Coordinators.
- Office Administrators and Administrative Assistants.
- Engineering and Construction Professionals.
- QA/QC Personnel and Compliance Officers.
- Records and Information Management Professionals.
- Planning, Procurement, and Contracts Staff.
- Professionals using Microsoft 365, FolderIT, or Oracle Aconex.
- Individuals seeking careers in document control, project support, and information management.
- Graduates looking to enter the construction, engineering, infrastructure, oil and gas, or corporate sectors.
Course Overview
Course Level
Diploma
Course Units
6 Units
Delivery Mode
Physical, Online
Course Fee
40,000/- PKR
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Become a Certified Document Controller
